Right to Know Act
Anyone wishing to obtain information about first-time students’ rate of persistence and/or graduation rates should contact the Office of the Director of Institutional Effectiveness and Planning.
Cape Fear Community College measures and reports retention, graduation and transfer rates, along with seven other institutional performance standards, on an annual basis and in accordance with definitions and standards established by the North Carolina State Board of Community Colleges. Establishment of these common performance measures of institutional effectiveness, along with definitions and standards for each, are the result of a mandate by the N.C. General Assembly to review past performance and define standards of performance to ensure quality and effectiveness of programs and services in all of the 58 community colleges. Please refer to CFCC’s performance report on these measures. Historical data and additional details may be viewed at http://cfcc.edu/ie/.
Student Records & FERPA
Student Records (FERPA)
CAPE FEAR COMMUNITY COLLEGE RESPONSIBILITIES UNDER THE FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974 (THE BUCKLEY AMENDMENT)
Under the Family Educational Rights and Privacy Act of 1974, the rights of the student and the responsibilities of the institution concerning the various types of student records maintained by the institution are established. Consistent with this legislation, Cape Fear Community College establishes the following policy to ensure compliance. Failure to comply with standards prescribed in the Act could jeopardize federal funding received by the institution and its students.
Rights of Students
In compliance with the law, an individual becomes a student when he/she registers at the College. Upon reaching age 18 or attending an institution beyond the high school level, the student has the right to view his/her own school or college records. These records include the academic transcript of the College, post-secondary transcripts, high school transcripts, and other documents maintained as part of the students permanent file with the exception of confidential letters of recommendation. All permanent academic records are housed and maintained by the Registrar.
CFCC requires written authorization from the student prior to release of academic records. A minimum of 48 working hours will be required by the College to access the requested academic information. The student may inspect, copy, and review his/her records in the Registrar’s Office. There may be a charge for copies.
Rights of Parents
Parents of a child who is under the age of 18 and has never attended an educational institution beyond high school level have the right to inspect and review that child’s academic records. After a student reaches the age of 18 or enters a post-secondary institution (at any age), the parent will be denied access to the student’s academic record unless the student gives written consent to the Registrar’s Office. The College assumes that all students are independent adults attending an institution designed for adult education. Parents do have the right to review the academic records of their child if they are claiming the child as an income tax deduction; however, they must show proof of the claim.
Rights of Faculty
The faculty of the College has a legitimate educational interest in a student’s academic records. Therefore, access to those records is authorized by the institution. Along with this access comes certain obligations and responsibilities.
A faculty member shall not access educational records of any student for which he/she does not have a direct advisory responsibility. Those with direct advisory responsibility include the current instructors of the student, the student’s faculty advisor, and the appropriate department head and division chair. A faculty member not professionally associated with a student shall not access educational records of the student without the written consent of the student.
A faculty member shall not disclose any information from a student’s record to a third party (i.e., other students, other faculty members, employers, etc.) without the written consent of the student. Parents of the student do not have special access rights and should not be given information without the student’s written consent.
A faculty member shall be responsible for the security of all academic information in his/her possession. These records must not be accessible to students and unauthorized personnel.
A faculty member shall refrain from disclosing academic information by phone without the expressed written consent of the student.
Rights of Administration
Student Services and Enrollment Management and specifically the Registrar’s Office, has the responsibility of maintaining and safeguarding the academic records of all students of the College. Consistent with this responsibility, the personnel of Student Services and Enrollment Management will access student records as needed. However, these individuals bear the responsibility for ensuring that no unauthorized disclosure of student academic information occurs without the expressed written consent of that student.
The president, vice presidents and deans of the College may access student records when needed to facilitate the student’s educational pursuit. College administrators may disclose a student’s educational records to appropriate parties in connection with a health or safety emergency. Furthermore, College administrators have the right to contact parents of any student under the age of 21 that has violated a federal, state, or local law, or any rule or policy of the institution, governing the use or possession of alcohol or a controlled substance.
Educational records of a student will not be accessed for employment decisions without the expressed written consent of the student. Information from student academic records may be shared in aggregate for educational research purposes.
Directory information includes name, major field of study, full time/part time enrollment, the most recent college attended, dates of enrollment, degrees and awards received, and the College assigned email address.
Students have the right to withhold disclosure of any directory information by completing a request for non-disclosure in the Registrar’s Office. The College assumes that a student’s failure to file a request for non-disclosure indicates approval for disclosure.
Under the Family Education Rights and Privacy Act of 1974, commonly referred to as the Buckley Amendment, students are granted a certain level of privacy with respect to their educational records. The complete text of The Buckley Amendment is available for review in the Registrar’s Office.
The request for student directory information from third party individuals or companies must be submitted through the college’s public information request form online. Directory information will only be disclosed at the discretion of the Registrar. Requests that could potentially violate college policies, considered harmful to the students, or without specific purpose, may be denied. If the request is denied, the Registrar will respond in writing.
Patent and Copyright Policy
Every invention, discovery, material, work, product, or any part thereof, that results from the efforts of a full or part-time employee, student, or outside consultant carried out while in the employment of, or under contract or agreement of any kind with, the College and that is produced or brought about in any fashion with the aid of the College’s facilities, staff, or through funds administered by the College shall, as between the College and the full or part-time employee, student, or outside consultant, be the property of the College. Any patents, trademarks, trade names, and/or trade secrets shall belong to the College and any legal protection applied for shall be applied for by the College or through an authorized agent, assignee, or licensee in the name of the College.
As a general rule, all rights to copyrightable material are the property of the creator. The creator shall be deemed to be the College where a specific contract so provides, where a full or part-time employee, student, or outside consultant is employed for the purpose of producing a specific copyrightable work, or where necessary to reflect the contribution of the College to the work, as in the case of software or audiovisual material of any kind.
As between the College and The State Board of Community Colleges, ownership of any of the above-described items shall be determined in accordance with applicable regulations of the State Board of Community Colleges.
The College may charge a reasonable rental fee for use of any of the above-described items and, further, if such item is a learned journal, work of art, book, publication, textbook, library book, form bulletin, or instructional supply, then it may, as allowed by the Umstead Act, be offered for sale by the College.
This policy shall be deemed to be a part of any existing and/or future employment or consulting agreements of the College. (approved by the CFCC Board of Trustees, March 17, 1994)
Online Learning & Student Information
Verification of Student Identity
The College’s Computer Acceptable Use Policy governs students’ use of account names and login credentials in any classes that have an online component: “An access account assigned to a user must not be used by any other individual. Users are responsible for the proper use of their accounts, including proper password protection and appropriate use of the College’s computing resources. Obtaining another user’s password, allowing friends, family, co-workers, or any other individual use of your or another user’s account, or other unauthorized use of an access account is a serious violation of this policy.” The College may employ a variety of measures, including biometric assessments, to verify that a student who accesses and participates in a class with an online learning component is the same student who registered for and receives credit for that class.
Cape Fear Community College has procedures in place to protect the privacy of all students and their education records, whether students are enrolled in online learning activities or attend class on-campus. Cape Fear Community College protects the security, confidentiality, and integrity of all student records (including online learning students) in accordance with the US Department of Education Family Education Rights and Privacy Act of 1974 (FERPA). Students are notified of their rights under FERPA during new student orientation, through the CFCC website, and the CFCC Catalog and Student Handbook. New faculty and staff receive FERPA information during the mandatory new employee orientation. Faculty and staff also receive annual online refresher training on FERPA. Faculty and staff agree to a statement regarding the confidentiality of student records each time they access the College’s student information system (Colleague Disclosure Statement), the College’s electronic means of accessing student records.
The College’s online services employ Secure Sockets Layer (SSL), providing authentication of the server, encryption of all data sent to and from the server, and integrity checks of the data. SSL is used for myCFCC, Blackboard, WebAdvisor, and Google Apps. All students and employees accessing the myCFCC portal agree to the College’s Acceptable Use Policy.
Change of Name/Address
It is extremely important for the College to have accurate name and address information for each student. Students must have their name formally changed with the Social Security Administration and the Department of Motor Vehicles in order to process a name change. Name changes can only be done in person or by contacting the Registrar’s Office for possible options on how to submit online. Students with new addresses may update their address online through Softdocs or WebAdvisor or may complete a form i person with the Registrar’s Office.
College instruction is designed for students to learn by way of class attendance, and regular attendance is a key to academic success. Attendance is based on class meetings and calculated from the first class meeting, not based on when the student enrolls in the class. Students are expected to punctually attend all class sessions in the courses for which they are registered. Late arrivals and/or early departures may count toward total absences in classes.
Students who have not attended at least once by the 10 percent date of the class may be administratively dropped as a “No Show.” No-Show students will be removed from the class roster and will not be allowed to continue in the class.
Within their respective departmental guidelines, instructors are responsible for stating their own course attendance and tardiness requirements on course syllabi distributed at the beginning of the academic term. It is the student’s responsibility to know and understand the attendance requirements for each instructor and to understand how attendance in class might affect his or her final grade. Regardless of how attendance is used in grading, faculty are required to keep a timely record of attendance for each student through the end of the semester using a college approved record keeping software.
Attendance in online (Internet and Hybrid) courses is measured not only by completion of an initial enrollment verification assignment (within the first 10% of the semester) but also by completion of the required coursework and/or online participation, as defined by the instructor on the course syllabus. In Hybrid courses, students MUST meet on the required meeting dates specified (first class meeting, lab, etc.). See www.cfcc.edu for course information.
Attendance policy for students enrolling in a gateway course with a mandatory support course: Students who enroll in a math or English gateway course with a mandatory support course must attend at least 80% of the meeting dates in both the gateway and the support course. Students who exceed the maximum allowable absences in either the gateway or the support course may be administratively withdrawn by the instructor and may receive a grade of “W” for both courses.
Special note: Some programs may require that students participate in instructional activities during a holiday or semester break when students are normally off. When such occurs, students must participate. Some examples are Marine Technology and Veterinary Medical Technology.
Excused Absences due to Public Health Emergencies
If a student is asked to remain home due to a public health emergency, every effort will be made to ensure that the student remains on track with all coursework. This may include allowing the student to complete assignments and participate in the class remotely when possible. Absences incurred during the recommended or directed self-isolation period will not violate an instructor’s attendance policy as long as the student has contacted the Dean of Students’ office prior to missing class. The college acknowledges that some classes include content and experiences that cannot be completed remotely. In these cases, instructors, department chairs, and the VPs of Academic Affairs and Student Services will discuss what options are available to assist students in completing their course of study.
Veteran & Military Service Member Attendance Policy
CFCC recognizes the unique situations that our students who are veterans and/or military service members of the US Armed Forces sometimes endure situations which can affect their attendance. If a veteran and/or military service member student receives orders for unexpected short-term deployment or training, or for medical appointments and/or hospitalization due to service related injuries, absences that result from these orders or appointments will not count toward the total number of absences allowable per the attendance policy of each class in which that student is enrolled.
A student seeking an excused absence should first present military orders and/or medical documentation from an approved provider (Military Hospitals, Veterans Healthcare Administration, and/or Veterans Choice Program) in relation to service-connected injuries to the Director of Veteran’s Affairs, to be shared with the respective department chair and the student’s instructor. CFCC will adhere to the Excused Absence for Military Service policy, prescribed by the State Board of Community Colleges (SBCCC.500.1), for those service members forward deployed or in training, contingent upon orders submitted to the Director of Veteran’s Affairs.
The college acknowledges that some classes, such as biology and clinicals in nursing and allied health programs, have unique content; it may not be possible for a student to receive an extension on the assignments in these courses.
We also recognize that there will be unique cases that will require the exercise of sound judgment. Instructors, department chairs, and the Director of Veteran Affairs will collectively discuss these cases to determine the best way to assist our veteran and/or military service member students in completing their course of study.
Students who are currently serving in the Guard/Reserve must adhere to the College’s No Show policy by attending all of their classes before the deployment or training begins. Students unable to attend class on or prior to the census date (10% point of class) should register for another class session when available.
Religious Observance Notification
Students will be allowed two days of excused absence each academic year for religious observances required by the faith of the student. Students are required to provide written notice of the request for an excused absence by completing the Religious Observance Absence form available in Student Services and Enrollment Management. The completed form must be submitted to the Vice President for Student Services and Enrollment Management or his/her designee a minimum of ten (10) school days prior to the religious observance. The Vice President for Student Services and Enrollment Management or his/her designee will notify the instructor within three (3) school days of receiving the request. Students will be given the opportunity to make up any tests or other work missed due to the excused absence and should work with their instructors in advance of the excused absence to delineate how to make up the missed coursework (N.C.G.S. 115D-5).
College Closings or Delays
In the event of inclement weather, Cape Fear Community College may close or delay classes depending on the weather forecast and local conditions. All official college closings and delays will be posted on the college web site at www.cfcc.edu, myCFCC online portal, the CFCC Emergency Information Hotline (877) 799-2322, and through the local news media. Students who subscribe to the text messaging alert system through CFCC online portal will be notified of closings and delays through text messages. Students are encouraged to familiarize themselves with these resources as soon as possible.
While the College makes every effort to provide a safe environment on campus, the College does not take responsibility for student safety while traveling to and from campus. During periods of inclement or hazardous weather, students must use their best judgment when deciding to come to class. College officials do not expect students to take extreme risks to their personal safety to attend class. However, if a student chooses not to come to class due to inclement weather when the college is open, the student will be counted as absent in accordance with the attendance policies for that student’s class(es). Classes that are cancelled due to inclement weather may, at the discretion of a class’s instructor, be made up using the online or web-assisted components of those classes to deliver instruction.
Modifications to Instructional Methods
CFCC values the importance of offering students a variety of instructional delivery options, including traditional face-to-face instruction, online instruction, and blended (face-to-face and online) instruction. In certain circumstances such as public health emergencies or natural disasters, it may be necessary for the college to transition face-to-face and blended classes to online delivery; by modifying the start and end dates of a class; or by other methods of adjusting instructional delivery arrangements in order to ensure the safety and wellbeing of CFCC students, faculty, and staff. Should such changes in instructional delivery become necessary, CFCC will notify all students in a timely manner and will make every effort to assist students with the transition through outreach and offering services such as Counseling, Tutoring, Learning Lab, etc. In such circumstances, CFCC instructors will work to ensure that students continue to have the opportunity to attain the learning outcomes listed in the course description.
Grading and Grade Point Averages
Grading is done by the traditional method of “A” through “F.” Grades are assigned a numerical value when determining a student’s Grade Point Average (GPA).
||Per Semester Hour
|| Official Withdrawal
|| Credit by Proficiency Exam
|| Credit by Transfer
||Passing (remedial courses only)
|| Passing (remedial courses only)
||Passing (remedial courses only)
||Repeat (remedial courses only)
The College grading scale is:
||92 - 100
||84 - 91
||76 - 83
||68 - 75
||0 - 67
Translating Course Grades into GPA
By taking the number of semester hours assigned to a course and multiplying them by the value of the grade, you determine the grade points for each course attempted. Example: If you take five courses that are assigned a total of 18 semester hours, you may determine your GPA in the following manner:
Divide the total number of hours attempted into the total quality points and that will give you your GPA; in this case 2.61 is the GPA.
Final grades will be available through WebAdvisor/Student Planning for students after the end of each academic session. Course grades, along with semester and cumulative grade point average (GPA), will be displayed. Grade reports are not mailed to students.
A grade of incomplete (I) will be given only when circumstances justify additional time to complete a class. Students must contact their instructor in writing to request a grade of incomplete at least three days prior to the last day of classes of the section for which they are requesting an incomplete. Students must have completed at least 60% of the required coursework for a class to be eligible to receive a grade of incomplete. Students may be required to provide documentation of the circumstances justifying their request for additional time. When an incomplete is granted, the class requirements must be completed within six weeks of the beginning date of the next academic semester. Incompletes (I) not finalized within the appropriate time frame will convert to a grade of “F”. After the Incomplete Grade form has been approved by the student, the student must proceed with the Incomplete and cannot later request to be issued another grade such as a “W” for withdrawal. Extensions to the six week time frame may be requested by faculty and must be approved by the Vice President for Student Services and Enrollment Management or the Vice President of Academic Affairs in consideration of students’ extenuating circumstances.
Course Repeat Policy
Courses that are repeated fall into three different categories:
- Courses with an earned grade of “C” or better may be repeated two times.
- Courses with an earned grade of “D,” “F,” “W,” “WP,” “XF,” or “WF” may be repeated until successfully completed.
- Audit courses may be repeated a maximum of two times.
When a course has been repeated, the higher grade will be used in the Grade Point Average (GPA) calculation. Lower grades will be removed from GPA calculation; however, these grades will continue to appear on the academic transcript.
Students who receive veteran benefits or financial aid should be advised that they may not receive funds for repeating courses which they have already passed.
Also, students who have received a degree from CFCC should be advised that the policy will not apply to courses which were taken to fulfill previous graduation requirements. A final student program GPA is computed at the time of graduation, and this GPA may not be recalculated as courses are repeated.
Academic forgiveness is designed to provide returning students with low grades a fresh start upon re-enrolling after at least three terms of non-enrollment at CFCC (one full year). Prior to evaluation for Academic Forgiveness, the student must be re-admitted to the college, registered, and successfully complete the first return term with 6 credit hours or more. Of the 6 credit hours, ACA-090 (3 credit hours) is strongly encouraged along with one other class. The term GPA must be 2.0 or higher. Students returning to their same program of study may be best served by retaking courses for replacement grades instead of pursuing Academic Forgiveness.
After completing one successful term of 6 credit hours with a 2.0 or higher term GPA, the student may appear virtually or in person before the Academic Forgiveness Committee to explain how they will continue to be a successful student if granted grade forgiveness. The student should submit the following in writing to the Registrar and go before the Academic Forgiveness committee to explain a) factors leading to their low GPA b) strategies they are using to improve their GPA c) what Academic Forgiveness would mean to them personally along with their goals. The Academic Forgiveness committee will notify the student as well as the Registrar’s Office if the petition for Academic Forgiveness has been granted. Students may appeal the Academic Forgiveness committee denials to the Vice President for Student Services and Enrollment Management for a final decision.
Grades which may be disregarded from students’ grade point averages are “F,” “XF,” “WF,” and “NC.” Grades of D may be forgiven if it is determined by the Registrar that the course is unable to be retaken for a better grade.
Students granted academic forgiveness will have their cumulative grade point averages recalculated. While the forgiven grades will continue to appear on the official transcript, they will be marked as forgiven.
Academic forgiveness will be granted only one time and must be completed before graduation from a Cape Fear Community College Program.
Grades that are included in academic forgiveness are not exempt from academic progress relating to financial aid and VA educational benefits.
Academic forgiveness has no bearing on any other institution or how they calculate grade point averages. Students planning to transfer should ask their receiving institution how Academic Forgiveness will be considered.
Note: The three-term period of non-enrollment starts the term after the last enrollment and goes for three full terms. For example, if the student stops attending after the Fall term, they must not enroll the following Spring, Summer, or Fall to be eligible.
Grade Appeal Procedure
The purpose of the Student Grade Appeal Procedure is to provide an orderly and equitable process for resolving differences between students and faculty relating to final grades where the student believes he/she is being treated unfairly or arbitrarily.
Step 1. The student with the conflict must first make an appeal in writing to the class instructor to attempt to resolve the difference. This initial appeal must be made by the student within five (5) weekdays of the posting of final grades for the term. Every reasonable effort should be made to resolve the matter at this level (Step 1). The instructor will notify his/her department chair in writing of the grade appeal.
Step 2. If the student is not satisfied with the decision of his/her instructor in Step 1, he/she may, within five (5) weekdays of the date of notification of the instructor’s decision on the grade appeal, file a written appeal to the instructional dean responsible for the course in question. The dean will review and evaluate the appeal to determine what action, if any, should be taken to resolve the conflict. Written notification of that determination will be sent to the student within five (5) weekdays of receipt of student’s written notice.
Step 3. If the student is dissatisfied with the outcome of Step 2, he/she may, within five (5) weekdays of the date of notification of Step 2, file a written notice of appeal to the Vice President for Student Services and Enrollment Management. The Vice President for Student Services and Enrollment Management will convene the Academic Subcommittee of the Judicial Board to hear the appeal and make a determination regarding the appeal. The Vice President for Student Services and Enrollment Management will then notify, in writing, the student, the dean, the department chair, and the instructor of the Academic Subcommittee’s decision. The student may appeal the Academic Subcommittee’s decision to the President of the College or his/her designee. This appeal must be made within ten (10) weekdays of the student’s receipt of the Academic Subcommittee’s decision. The appeal process consists of the President of the College or his/her designee reviewing the written record submitted to date and does not involve an additional hearing. The President of the College or his/her designee will respond with his/her final decision to the appeal within ten (10) weekdays of receipt of the appeal.
Students dismissed from the clinical area in Health Sciences and Nursing programs will follow the appeals process outlined in the program student handbook.
Academic Warning and Probation
Students whose cumulative grade point averages fall below Satisfactory Progress Standards (Cumulative 2.0 GPA) for any given semester will be placed on academic warning for the following semester. The notice of the warning will be sent to the students and their faculty advisor for documentation only. Students on academic warning are encouraged to access CFCC resources including the Learning Lab, Counseling, enrolling in ACA 111 or ACA 122, advisors, Disability Support Services, and/or Career Services.
Students on academic warning whose cumulative grade point average remains below the Satisfactory Progress Standards (Cumulative 2.0 GPA) for the subsequent semester will be placed on academic probation for the upcoming semester. Students on academic probation are required to meet with an Academic Success Coach to discuss strategies for success before registering for classes. In addition, during the fall and spring semesters, students on academic probation may register for a maximum of ten (10) credit hours after meeting with their Academic Success Coach. These students will also be required to register for “Student Success Strategies” (ACA-090) as part of their allowable 10 credit hours. During the summer session, students on academic probation may register for one course per session but not more than two for the entire summer semester.
Furthermore, students on academic probation whose cumulative grade point average remains below the Satisfactory Progress Standards (Cumulative 2.0 GPA) in any subsequent semester thereafter will remain on academic probation until the satisfactory progress standard (Cumulative 2.0 GPA) is met. Students continuing on academic probation are required to meet with an Academic Success Coach two (2) separate times during each semester and may register for a maximum of six (6) credit hours per semester until their cumulative GPA reaches 2.0.
Students receiving financial aid must maintain satisfactory academic progress (SAP) to be eligible to continue to receive funding. All earned grades will be used to determine a student’s compliance with the 2.0 cumulative GPA requirement, and all attempted hours will be included in the calculation of maximum time frame.
Satisfactory Progress Standards
Each student is expected to make satisfactory progress toward obtaining the degree, diploma, or certificate he/she has declared. The cumulative grade point average is reviewed at the end of each semester to determine whether the student has made the expected progress. The minimum cumulative GPA for remaining in good standing is a 2.0.
Academic Integrity / Cheating and Plagiarism
Cheating is any practice which gives one student a dishonorable advantage over another student engaged in the same or similar course of study. It shall include, but is not limited to the following: securing or giving assistance during examinations or on required work; the improper use of books, notes, or other sources of information; or the altering of any grade or academic record. Plagiarism includes submitting as one’s own work or creation of any kind that which is wholly or in part created by another. All sources, including Internet content, whether paraphrased or quoted, must be cited correctly. Direct quotes must have quotation marks around them, or they are considered plagiarism even if the quote is correctly cited. Rearranging parts of author’s sentences or substituting a few words is NOT paraphrasing and also constitutes plagiarism. When a faculty member observes cheating or acts of plagiarism on the part of the student, the case shall be handled in accordance with the following procedures:
- The faculty member shall notify the student who has been observed cheating or plagiarizing that he/she will receive a grade of “F” on the assignment, or “F” in the course. The faculty member, however, shall afford the student an opportunity to clarify his/her position. If the faculty issues an “F” in the course, and the student wishes to appeal the final grade, the student may remain in the class until due process is completed.
- The faculty member shall submit a written report of the incident stating the facts and the action taken to the department chair, the dean, and the Vice President for Student Services and Enrollment Management within five (5) weekdays from the time the incident was discovered. Upon request, the student shall receive a copy of the written report as submitted.
Right of Appeal
To initiate an appeal of an action taken in response to a violation of academic integrity, the student must submit a formal written appeal to the Vice President for Student Services and Enrollment Management within five (5) weekdays after being notified of the action. The Vice President for Student Services and Enrollment Management will present the appeal to the Dean of Student Affairs to serve as a student advocate and to coordinate a hearing with the Academic Subcommittee of the Judicial Board within ten (10) weekdays of notification. To ensure the student receives due process, the student will meet with the Dean of Student Affairs prior to the hearing to answer any questions or concerns that the student may have during the appeal process.
The committee will provide written notification to the Vice President for Student Services and Enrollment Management of its decision. The Vice President for Student Services and Enrollment Management will then notify the student, faculty, department chair, and dean of the committee’s decision. The student may appeal the Academic Subcommittee’s decision to the President of the College or his/her designee. This appeal must be made within five (5) weekdays of the student’s receipt of the Academic Subcommittee’s decision. The appeal process consists of the President of the College or his/her designee reviewing the written record submitted to date and does not involve an additional hearing. The President of the College or his/her designee will respond with his/her final decision to the appeal within ten (10) weekdays of receipt of the appeal.
Some students may occasionally feel that due to unanticipated circumstances they are unable to complete a class or an academic term successfully. Withdrawing is one option that students have when such difficult situations arise. However, given the potential negative consequences of withdrawing from one or more classes, students should make this decision only after they have considered other options.
Students who wish to withdraw from a course after the add/drop period but before the established deadline to withdraw must have a mandatory consultation with a counselor (via email, phone, or in-person) prior to withdrawing. Counselors will assist students in determining if withdrawing is the best course of action. If after speaking to a counselor, the student still wishes to withdraw, the counselor will obtain a written request from the student and will initiate the withdrawal on behalf of the student. The student must then approve the initiated withdrawal to move it forward for processing. The final processing of the withdrawal is completed in the Registrar’s Office.
Students who officially withdraw from a class by the established withdrawal deadline (60 percent point of the class) will receive a grade of “W.” Students who do not officially withdraw from a class by the deadline and continue to attend and/or participate by completing assignments will receive at the conclusion of the term a final grade from the class instructor(s) that is based on the attendance and grading policies for the class.
Students who wish to withdraw after the established withdrawal deadline must have an extenuating circumstance and consult with a counselor who will seek guidance from their instructor and department chair prior to approval to withdraw. Permission will be granted for documented extenuating circumstances only. No withdrawals may be requested within the last week of the semester.
Withdrawing may have a negative impact on students’ Satisfactory Academic Progress status, and as a result, withdrawals may lead to a loss of eligibility for future financial aid (including loans). Students are urged to review the college policies on Satisfactory Academic Progress for Financial Aid Recipients and contact the Financial Aid Office before withdrawing to discuss potential impact on their bill and/or financial aid eligibility.
An “unofficial withdrawal” occurs when a student stops attending a course and does not participate in any academic-related activities beyond the 60 percent date of the term.
Students who are unofficially withdrawn will be issued final grades of XF. The grade of XF will be assigned as a student’s course grade when all of the following conditions are met:
- Failed a course (no credits earned).
- Attended a course at least once in the first 10 percent of the course.
- Stopped attending and/or did not participate in any academic-related activity (as defined below) on or before the 60 percent date of the term.
- Did not officially withdraw or return to the course beyond the 60 percent date of the term.
No tuition or fee adjustments will be made. The XF grade will calculate the same as an F (failure) grade, affecting GPA in the same manner as an F. Students who receive an XF or W grade may be required to repay a percentage of their Federal Aid back to the Department of Education or to the Veteran’s Administration.
- Examples of “academic-related” activities that may count as attendance are inclusive of (but not limited to): physically attending class, participating in class with a “clicker” device, submitting an assignment/exam/tutorial, attending a study group assigned by the instructor, or participating in an online discussion about academic matters. Simply logging into an online course does not count as an academic-related activity.
- Please refer to the Academic Calendar for the withdrawal deadlines for each term.
Go to http://cfcc.edu/finaid/ for more information about financial rules and policies.
Computer Acceptable Use Policy
College owned or operated computing resources are reserved for the educational, instructional, research, and administrative computing needs of the faculty, students, staff, and other individuals authorized by the College. The College’s computing resources include but are not limited to all College computers and hardware, access to the Internet or access to any College intranet provided through College owned or operated computers, online and offline storage, and network and communications facilities. Access to these computing resources is a privilege and, therefore, it is essential that all users exercise responsible ethical behavior when using these resources. Users are expected to read, understand, and comply with the College’s Acceptable Use Policy.
The College monitors access to the computing resources and reserves the right, without prior notice to users, to access the College’s computing resources and to use any and all information retrieved from the computing resources. Users do not have an expectation of privacy regarding their use of the computing resources, and by accessing and using the College’s computing resources, users expressly consent to such monitoring, access, and use by the College. Further, information contained on the College’s computing resources and in College accounts, including but not limited to e-mail, may be subject to inspection under the Public Records Law of the State of North Carolina.
The College does not attempt to articulate all required or unacceptable behavior by its users. Therefore, each user’s judgment on appropriate conduct must be relied upon. To assist in such judgment, users will follow this policy:
- College computing resources are to be used only for educational, research, or instructional purposes for which access is provided, and are not to be used for any unauthorized purpose, including but not limited to commercial purposes, unauthorized access to remote computers or non-College related activities.
- An access account assigned to a user must not be used by any other individual. Users are responsible for the proper use of their accounts, including proper password protection and appropriate use of the College’s computing resources. Obtaining another user’s password, allowing friends, family, co-workers, or any other individual use of your or another user’s account, or other unauthorized use of an access account is a serious violation of this policy.
- Users may not attempt to impersonate another person or organization. Users may likewise not misuse or appropriate the College’s name, network names, or network address spaces.
- All computer software is protected by federal copyright law. In addition, most software is proprietary and protected by legal licensing agreements. Users are responsible for being aware of the licensing restrictions for any software used on the College’s computing resources.
- Users shall not download, reproduce and/or distribute copyrighted or licensed materials without proper authorization from the author or creator. Additionally, users shall not publish information, messages, graphics, or photographs on any web page, without the expressed permission of the author or creator.
- Users shall not engage in activities to damage or disrupt the hardware, software, or any communication associated with the College’s computing resources, such as virus creation and propagation, wasting system resources, overloading networks with excessive data, or any attempt to circumvent data protection schemes or uncover security loopholes.
- Users shall not waste, monopolize, interfere or misuse the College’s computing resources by, for example, requesting an excessive number of copies from a printer, playing games or participating in chain letters or Ponzi schemes.
- Users shall not access or damage any portion of the College’s computing resources or other College property, such as College records, applications or data. The College’s computing resources shall not be used for illegal activities.
- Users learning of the misuse of the College’s computing resources or violations of the Acceptable Use Policy must notify a faculty member of the College or other College official immediately.
- Any student identified as initiating or participating in the verbal, social, or physical bullying; whether in person, through social media or through electronic devices will be subject to disciplinary action as determined by the Office of the Vice President of Student Services and Enrollment Management.
Failure to follow the Acceptable Use policy and/or any misuse of the College’s computing resources may result in the suspension or revoking of access accounts, removal from the class with a grade of “F”, as well as other College disciplinary sanctions including but not limited to conduct warning, probation, suspension, or dismissal from the College. All College policies and procedures are applicable to users of the College’s computing resources. A violation of the Acceptable Use Policy is considered participation in an activity which disrupts the educational process of the College and is a violation of the Code of Conduct, as well as other applicable policies and procedures of the College. Any conduct, which violates local, state, or federal laws, will result in the immediate loss of all access to the College computing resources and will be referred to appropriate College offices and/or law enforcement authorities.
*Last updated: Approved 1/19/17
Children on Campus Policy
Children cannot be taken into classrooms, laboratories or shops unless authorized by College personnel. Children cannot be left unattended on campus including the Learning Resources Center, lounge areas, registration sites, administrative offices or parking lots.
Failure to comply with this policy will lead to disciplinary action as outlined in the College Catalog, Student Handbook and Faculty and Staff Handbook. Visitors violating this policy will be notified of the violation and continued violation will result in the individual being asked to leave campus.
Dress & Attire
In an effort to provide a professional and safe learning environment that is inclusive for all students, CFCC expects all individuals to dress appropriately and in a manner that will not disrupt or distract from the educational purpose of this institution. Students are required to wear shoes at all times to ensure safety and promote good hygiene. Clothing or attire that is objectively offensive, and/or sexually explicit is not acceptable. Students enrolled in certain Technical/Vocational or Health Science curriculum, may be required to wear special attire for clinical or laboratory classes. If special attire is required, students may not attend classes, laboratory, or clinical site work if their dress is in violation of specific program requirements.
Furthermore, students’ should take positive steps to exercise good hygiene and personal care in order to improve their physical and mental well-being, and overall health. If a student’s dress or hygiene interferes with the learning process, the student will be referred to counseling and/or the Dean of Students. Failure to adhere to these minimum standards and guidelines could result in the denial of admission, re-enrollment, and/or removal from CFCC premises/property.
Use of Personal Protective Equipment
Cape Fear Community College is committed to the safety of our students, faculty and staff. Accordingly, the use of personal protective equipment (PPE) may be required for students and visitors to campus in certain areas or within classroom or laboratory spaces as directed by instructors and/or external requirements such as those set by the American National Standards Institute (ANSI), the Occupational Safety and Health Administration (OSHA), and/or the Centers for Disease Control (CDC). Notification will be provided on our website and other media when PPE is required in CFCC buildings and public spaces due to a public health emergency. PPE requirements for specific classes and instructional spaces will be listed on class syllabi.
Tobacco Free Campus Policy
Cape Fear Community College:
- is committed to providing its employees and students with a safe and healthful environment.
- recognizes the use of tobacco products on campus grounds is detrimental to the health and safety of students, staff, faculty, and visitors.
- recognizes that it has the legal authority to prohibit tobacco use pursuant to G.S. 143-599.
Therefore, Cape Fear Community College has set the following 100% tobacco free campus policy, to be implemented on August 1, 2009.
- Use of tobacco is prohibited by students, staff, faculty, or visitors:
- in all campus buildings, facilities or property owned, maintained, or leased by Cape Fear Community College and outside areas of the campus;
- on campus grounds, facilities, or in vehicles that are the property of the college;
- in personal vehicles while on property owned or leased by Cape Fear Community College;
- at lectures, conferences, meetings, athletic, social, and cultural events held on college property;
- for the purposes of this policy, tobacco is defined as any type of tobacco product including, but not limited to, cigarettes, cigars, cigarillos, pipes, bidis, hookahs, smokeless or spit tobacco or snuff, e-cigarettes or any product simulating smoking instruments.
- except at a specific location(s) on the North Campus as approved by the president of the College, due to unsafe conditions going off-campus.
- The sale or free distribution of tobacco products, including merchandise, on campus or at school events is prohibited.
- Student organizations are prohibited from accepting money or gifts from tobacco companies, including:
- Events sponsored by tobacco companies and allowing them to distribute free, reduced-price, or fully priced tobacco products (T-shirts, hats, etc.) on campus.
- All tobacco advertising, such as billboards and signs in all campus buildings, facilities or property owned or leased and operated by Cape Fear Community College.
- Tobacco advertisements are prohibited in college-run publications and on grounds or facilities, including athletic facilities, owned or operated by Cape Fear Community College.
- Cape Fear Community College will provide access to tobacco cessation programs on campus.
These tobacco treatment programs shall be publicized regularly in student, faculty, and staff publications and academic buildings, through Student Services and Enrollment Management and through other appropriate means.
- A campus committee shall develop a plan for communicating the policy with students, staff, faculty, and visitors.
- The College ensures that appropriate signage and other physical indicators of our policy are provided.
- All tobacco waste management products such as ashtrays shall be removed.
- Those who violate the policy shall be given a citation for each policy violation.
1st Offense-Conduct Warning
2nd Offense-Conduct Probation
3rd Offense-Conduct Suspension from CFCC if deemed necessary
In accordance with the Code of Conduct, students who repeatedly violate the policy shall be referred to the Vice President for Student Services and Enrollment Management.
Faculty and Staff:
Staff and faculty who violate the policy shall be referred to their supervisor. Repeated violations by faculty and staff may result in further personnel action.
Visitors are expected to adhere to the College policies. Visitors who ignore the policy shall be asked to leave campus.
Drug and Alcohol Policy
- Cape Fear Community College does not differentiate among unlawful users, sellers, or pushers of drugs or alcohol. Any employee or student who unlawfully uses, possesses, sells, gives, or in any way transfers alcoholic beverages or a controlled substance is subject to disciplinary proceedings by the College, and referred for prosecution.
- The term controlled substance means any drug listed in CFR part 1308 and other federal regulations, as well as those listed in Article V, Chapter 90 of North Carolina General Statutes. Generally, these are drugs which have a high potential for abuse such as: Marijuana, Cocaine, PCP, Heroin, and Crack among others. They also include legal drugs that are not prescribed by a licensed physician. The term alcoholic beverage includes beer, wine, whiskey and any other beverage listed in Chapter 188 of the General Statutes of North Carolina. Persons within the College community are responsible for knowing about and complying with the Cape Fear Community College Drug/Alcohol Policy.
- Any employee or student who is convicted of violating any criminal drug or alcoholic beverage statute while in the workplace, on College premises, or as part of any College sponsored activity will be subject to disciplinary action by the College up to and including termination or expulsion and referred for prosecution. Specifically, any such person convicted of a felony, or a misdemeanor which results in an active prison sentence will, if a student, be expelled, or if an employee, be terminated from employment (subject to existing disciplinary policies applicable to state or federal law which may apply to employees). Other misdemeanors or convictions will be evaluated on a case-by-case basis and the specific penalties may range from written warnings with probationary status to enrollment expulsions and employment discharges. The College may also require the employee or student to successfully complete a drug abuse treatment program as a precondition for continued employment or enrollment. Persons charged with illegal drug/alcohol involvement may be suspended pending any legal proceedings, if it is determined by the president or designee that the persons continued presence within the College would pose a serious and immediate danger to the health or welfare of other persons within the College.
- Each employee or student is required to inform the Executive Director of Human Resources or the Vice President for Student Services and Enrollment Management, respectively, in writing within five (5) days after a conviction of any criminal drug or alcoholic beverage control statute where such violations occurred in the College workplace, on College premises, or as part of any College sponsored activity. A conviction means a plea or a finding of guilt (including a plea of nolo contendere) and the imposition of a sentence by a judge or jury in any federal or state court.
- College Administrators have the right to contact parents of any student under the age of 21 who has violated a federal, state, or local law, or any rule or policy of the institution, governing the use or possession of alcohol or a controlled substance.
For those students or employees receiving or working under a federal grant, the College must notify the United States governmental agency from which a grant was made within ten (10) days of receipt of such notice from the grant employee, or otherwise after receiving actual notice of a criminal drug conviction. Appropriate disciplinary action will be taken by the College within 30 calendar days from the receipt of such notice. The law requires that all employees abide by this policy as a condition for continued employment on any federal grant.
The illegal use of drugs and alcohol constitutes a serious crime under federal, state and local laws. Convictions may result in imprisonment, fines and/or mandatory community service. A drug conviction can disqualify a student for federal student aid. A record of a felony conviction may prevent a person from entering a chosen career. North Carolina law makes it illegal to manufacture, to sell or deliver, to possess with intent to sell or deliver, or to traffic controlled substances.
Under North Carolina law, the minimum age to purchase, possess, or consume any alcoholic beverage is 21 years old. Consumption of liquor or fortified wine by anyone 18 years old and younger is a Class 1 misdemeanor. Those 19- and 20-year-olds who drink beer or wine will be charged with a Class 3 misdemeanor. A person convicted for the first time of selling or providing alcohol to someone under 21 will receive a minimum sentence of a $250 fine and 25 hours of community service. For a second or subsequent offense within four years, the penalty is no less than a $500 fine and 150 hours of community service. A person convicted of aiding and abetting the sale or provision of alcohol to someone under 21 for a second or subsequent offense within four years, the sentence is no less than a $1000 fine and 150 hours of community service. A driver may not consume any alcoholic beverages while driving. Driving after drinking with an alcohol concentration of .08 means a person is driving while impaired. No person may transport in the passenger area spirituous liquors in any container other than the manufacturer’s unopened original container. Violations may result in imprisonment, fine, mandatory community service and/or loss of driving privileges. Therefore, 19- or 20-year-olds who are convicted of an alcohol violation may have a criminal history that would affect professional organizations, and employers could use such a record to reject an applicant.
Federal Penalties and Sanctions for Illegal Possession of a Controlled Substance
21 U.S.C. 844(a) – 1st conviction: Up to 1 year imprisonment and fined at least $1000 but not more than $100,000, or both. After 1 prior drug conviction: At least 15 days in prison, not to exceed 2 years and fined at least $2,500 but not more than $250,000, or both. After 2 or more prior drug convictions: At least 90 days in prison, not to exceed 3 years and fined at least $5,000 but not more than $250,000, or both. Special sentencing provisions for possession of crack cocaine: Mandatory at least 5 years in prison, not to exceed 20 years and fined up to $250,000, or both, if:
- 1st conviction and the amount of crack possessed exceeds 5 grams.
- 2nd crack conviction and the amount of crack possessed exceeds 3 grams.
- 3rd or subsequent crack conviction and the amount of crack possessed exceeds 1 gram.
- 21 U.S.C. 853 (a)(2) and 881 (a)(7) Forfeiture of personal and real property used to possess or to facilitate possession of a controlled substance if that offense is punishable by more than 1 year imprisonment. (See special sentencing provisions re: crack)
- 21 U.S.C. 881(a)(4) Forfeiture of vehicles, boats, aircraft or any other conveyance used to transport or conceal a controlled substance.
- 21 U.S.C. 844a Civil fine of up to $10,000.
- 21 U.S.C. 853a Denial of Federal benefits may apply, such as student loans, grants, contracts, and professional and commercial licenses.
- 18 U.S.C. 922(g) Ineligible to receive or purchase a firearm.
Miscellaneous: Revocation of certain Federal licenses and benefits, e.g. pilot licenses, public housing tenancy, etc., are vested within the authorities of individual federal agencies. Note: These are only federal penalties and sanctions. Additional state penalties and sanctions may apply.
No illicit drug is free of health risks. Most carry the danger of psychological or physical addiction. All cause distortion of brain functioning and can alter thinking, perception, and memory, as well as, affect behavior. The use of intravenous drugs also presents the risk of infection with potentially deadly diseases (e.g. AIDS develop as result of damage to the respiratory, circulatory, and other body systems). Every illicit drug has the potential to result in death-whether from the body’s own reaction to the abuse of drugs or from accidents caused by persons who are impaired. Although alcohol is not an illegal substance when consumed by adults over the age of 21, it presents many of the same health risks as illicit drugs. Alcohol consumption causes a number of marked changes in behavior. Even low doses significantly impair the judgment and coordination required to drive a car safely, increasing the likelihood that the driver will be involved in an accident. Low to moderate doses of alcohol also increases the incidence of a variety of aggressive acts, including spouse and child abuse. Moderate to high doses of alcohol cause marked impairments in higher mental functions; severely altering a person’s ability to learn and remember information. Very high doses cause respiratory depression and death. If combined with other depressants of the central nervous system, much lower doses of alcohol will produce the effects just described. Repeated use of alcohol can lead to dependence. Sudden cessation of alcohol intake is likely to produce withdrawal symptoms, including severe anxiety, tremors, hallucinations, and convulsions. Alcohol withdrawal can be life threatening. Long-term consumption of large quantities of alcohol, particularly when combined with poor nutrition, can also lead to permanent damage to vital organs such as the brain and the liver. Mothers who drink alcohol during pregnancy may give birth to infants with fetal alcohol syndrome. These infants have irreversible physical abnormalities and mental retardation. In addition, research indicates that children of alcoholic parents are at greater risk than other youngsters of becoming alcoholics.
Many public and private resources are available for those needing assistance with drug or alcohol issues. In New Hanover County, call (910) 251-6530. In Brunswick County, call (910) 253-4485. In Pender County, call (910) 259-5476.
Another resource is the Alcohol/Drug Council of NC Information and Referral Service: (800) 688-4232. This is a drug abuse information and treatment referral line where individuals can get information and referrals to appropriate treatment facilities.
Counseling and Rehabilitation Services to Prevent Substance Abuse
Students, faculty, and staff may seek assistance with an alcohol or drug-related problem through Cape Fear Community College. A listing of available services and referrals will be provided in the Counseling Office of Student Services and Enrollment Management.
A copy of this policy is distributed annually to students and employees.
Zero Tolerance Statement
The College reserves the exclusive right to immediately suspend any activity that is not being conducted in exact accord with the college-approved description of the activity or any activity that substantially disrupts or materially interferes with the work, discipline, and/or educational activities of the College (e.g., by violating reasonable college rules and regulations, interrupting classes or other college programs or activities, or inciting or producing imminent violence or other lawless action on college premises) as adjudged by designated college officials. The College reserves the exclusive right to disband any student organization and/or club that; (1) conducts such inappropriate and/or unapproved activities; and (2) fails to follow the College guidelines.
Moreover, Cape Fear Community College has “zero tolerance” when it comes to drugs and alcohol consumption while representing the College during college events. Any violation will result in immediate suspension from the College for one academic year and complete withdrawal from all current classes; no exceptions. In addition, the suspended individual will have a notation placed on their permanent CFCC record.
Cape Fear Community College does not differentiate among unlawful users, sellers or pushers of drugs or alcohol. Any student who uses, possesses, sells, gives or in any way transfers alcoholic beverages or a controlled substance is subject to disciplinary proceedings by the College and referred for prosecution. For more information refer to the Cape Fear Community College’s Drug and Alcohol Policy.
CFCC Student Code of Conduct
The College makes every effort to maintain a safe and healthy learning environment for its students and employees alike. When a student is in violation of the Code of Conduct, they will be subject to disciplinary action by the College, and if warranted, referred to the appropriate law enforcement agency. It is expected that students are courteous, respectful, accountable, and conduct themselves as responsible members of the College community. Participation in any activity which, in the opinion of the administration, disrupts the educational process or functioning of the College may result in disciplinary action. Specific violations of the Code of Conduct and/or college policy include, but are not limited to the following:
Academic Integrity (cheating and/or plagiarism)
Bullying/Hazing (initiating or participating in verbal, social, or physical bullying; whether in person, through social media, electronic devices, or any other means)
Children on Campus
Computer Acceptable Use
Destruction of College Property
Drug, Alcohol and Controlled Substance
General Disruptive Behavior
Substance Abuse and/or Possession (any drug as defined under North Carolina General Statutes)
Tobacco Free Campus
Violation of Federal, State, or Local Law
Weapons on Campus (possess or carry, any weapon on campus, whether openly or concealed)
Violation of these rules of conduct and/or policy will not be tolerated in or on any part of the campus, its satellites, equipment it operates, or wherever its employees or students are required to be while performing their duties as employees or students. Any violation of these standards of behavior may result in disciplinary sanctions and/or dismissal from the College. Additional classroom rules may be designated by instructors or supervisors and must be followed at all times. College administrators have the right to contact parents of any student under the age of 21 who has violated a federal, state, or local law, or any rule or policy of the institution, governing the use or possession of alcohol or a controlled substance.
Any person observing a conduct violation(s) should immediately contact the Dean of Student Affairs or the Vice President for Student Services and Enrollment Management.
Conduct Warning, Probation, Suspension, and Expulsion
CFCC students are expected to conduct themselves in accordance with college rules, regulations, policy and/or local, state or federal law. Any student whose conduct or behavior becomes unsatisfactory may be placed on conduct warning, probation, suspension, or may be expelled from the college. If an act of misconduct threatens the safety, health or well-being of the College community or severely disrupts the educational process/learning environment, the Dean of Student Affairs or his/her designee, may impose an interim suspension, or campus ban, from the College and/or College premises until disciplinary proceedings are completed and due process is provided to the student. Interim suspension may result in exclusion from class and/or other College related privileges or activities until a final decision can be made concerning the alleged violation. A student is subject to immediate suspension and expulsion, if deemed necessary, by the Dean of Student Affairs or Vice President for Student Services and Enrollment Management. CFCC has the right and responsibility to protect the welfare of the college community and has the discretion to impose disciplinary sanctions under the CFCC Student Code of Conduct.
Warning – is a status of “conduct warning” through the duration at CFCC.
Probation – is a status of “conduct probation” for the duration at CFCC.
As part of conduct probation a student may have restrictions placed on specific student privileges or may be required to satisfy certain conditions to return as determined by an administrative hearing and/or the Dean of Student Affairs. In the event of a further violation of the Code of Conduct, or other College rules while on disciplinary probation, the College may seek the penalty of suspension or expulsion if warranted.
Suspension – is the status of “conduct suspension”, which involves immediate removal from campus, withdrawal from enrollment for a specific period of time, registration privileges revoked, and will remain on the student’s permanent record.
Expulsion – is the permanent dismissal of a student from the College. Expulsion will result in immediate removal from campus, withdrawal from enrollment, registration privileges revoked, and will result in a permanent notation on the CFCC official transcript.
Conditions to Return
Any student that is on conduct probation, suspension or removed from classes due to a code of conduct violation may be required to submit appropriate documentation or satisfy certain conditions to return as determined by an administrative hearing and/or the Dean of Student Affairs. Those conditions may include, but are not limited to, counseling, evaluation/assessment by a mental health provider, anger management, proof of rehabilitation and/or other required documentation.
All suspended students must meet with the Dean of Student Affairs or designee to make clear the terms of their suspension from the College. Re-enrollment after a suspension period requires that the student apply to the Dean of Student Affairs at the close of the imposed period, and the Dean will determine whether the student has met the conditions imposed and is otherwise eligible for re-enrollment. To ensure due process, a denial may be appealed to the Judicial Board.
Cape Fear Community College has the authority, exercised in its reasoned judgment, to ban students, employees, and visitors, using existing policies, and/or procedures (i.e. Code of Conduct suspensions, expulsions). Likewise, the college may ban a student on an interim basis if he or she is deemed to pose an imminent threat to college property or operations, to the safety or well-being of others, or otherwise has engaged in unacceptably disruptive conduct that disturbs the CFCC learning and working environment. During the term of suspension and/or expulsion, the student may not come onto campus (campus ban) and may be served with a No-Trespass Order. Failure to abide by this condition may result in arrest for criminal trespassing and/or referred for prosecution.
A student who is suspended or expelled after the deadline for withdrawal (“W”), shall be assigned a grade of “W” and administratively withdrawn regardless of academic performance.
Right of Appeal
If a student wishes to appeal a conduct sanction or action taken by the College, he/she may file a written appeal within five (5) weekdays of the incident to the Vice President for Student Services and Enrollment Management. Within five (5) weekdays of receipt of the written appeal, the Vice President for Student Services and Enrollment Management will convene the Code of Conduct Subcommittee of the Judicial Board to hear the appeal and make a determination regarding the issue. The Vice President for Student Services and Enrollment Management will then notify, in writing, the student and the Dean of Student Affairs of the Code of Conduct Subcommittee’s decision. The student may appeal the Code of Conduct Subcommittee’s decision to the President of the College or his/her designee. This appeal must be made within ten (10) weekdays of the student’s receipt of the Code of Conduct Subcommittee’s decision. The appeal process consists of the President of the College or his/her designee reviewing the written record submitted to date and does not involve an additional hearing. The President of the College or his/her designee will respond with his/her final decision to the appeal within ten (10) weekdays of receipt of the appeal.
Cape Fear Community College supports students’ constitutional right to due process. The Judicial Board is the vehicle to ensure the right of appeal.
The right of appeal is granted to any student who has a grievance concerning final grades, academic integrity (cheating/plagiarism), conduct suspension or expulsion, or feels he/she has been discriminated against or denied service on the basis of race, color, national origin, age, religion, disability or sex.
The Judicial Board will consist of seventeen (17) representatives from all areas of the College - faculty, staff, students and administration. The Judicial Board’s subcommittees will act on the following categories of student appeals. The Judicial Board will hear appeals concerning final grades, academic integrity, conduct suspension or expulsion, and charges of discrimination and/or denial of service on the basis of race, color, national origin, age, religion, handicap or sex. The subcommittee’s areas of responsibility of the Judicial Board are listed below.
Academic Subcommittee of the Judicial Board
The Academic Subcommittee will hear appeals in the matter of academic integrity (cheating or plagiarism) and grade appeal (final grades). The subcommittee will consist of members selected from the Judicial Board membership and others as deemed necessary by the Dean of Student Affairs. The committee will consist of three (3) or more representatives from the Judicial Board and will select its’ chair from the faculty membership.
Code of Conduct (Disciplinary and Sexual Misconduct) Subcommittee of the Judicial Board
The Code of Conduct (Disciplinary and Sexual Misconduct) Subcommittee will hear appeals concerning conduct from the college’s Office of Student Affairs. The subcommittee will consist of members selected from the Judicial Board membership and others as deemed necessary by the Dean of Student Affairs. The committee will consist of three (3) or more representatives from the Judicial Board. The chair will be selected by the Dean of Student Affairs.
Title IX & Sexual Misconduct
Non-Discrimination and Harassment Policy and Procedures
Cape Fear Community College, its faculty and staff, and the Board of Trustees are fully committed to the principles and practice of equal employment and educational opportunities. The College does not discriminate against applicants, students, or employees in any programs and activities provided on the basis of race, color, national origin, sex (including pregnancy and sexual orientation), gender (including gender identity and status as a transgender or transsexual individual), disability, religion, age, genetic information, veteran status or any other protected status as required by Title IX of the Educational Amendments of 1972, Americans with Disabilities Act of 1990, Section 504 of the Rehabilitation Act of 1973, Title VII of the Civil Rights Act of 1964 and any other applicable statutes and CFCC policies.
This statement applies to all students and employees at Cape Fear Community College. The Dean of Student Affairs serves as CFCC’s Title IX Coordinator and has primary responsibility for coordinating the College’s efforts to comply with and carry out its responsibilities under Title IX, which prohibits sex discrimination in all the operations of the College, as well as any other protected status as delineated above and retaliation for the purpose of interfering with any right or privilege.
CFCC Board of Trustees, Approved, July 30, 2020
The following definitions shall apply to this policy and shall be collectively referred to herein as “Discrimination”. The definitions are not intended to operate as speech codes, promote content and viewpoint discrimination or suppress individual viewpoints in the academic setting. Indeed, just because a student’s or employee’s speech or expression is deemed offensive by others, it does not mean it constitutes discrimination or harassment. In applying these definitions, College administrators shall view the speech or expression in its context and totality.
Discrimination: any act or failure to act that unreasonably differentiates treatment of others based solely on their protected status and is sufficiently serious, based on the perspective of a reasonable person, to unreasonably interfere with or limit the ability of that individual to participate in, access or benefit from the College’s programs and activities. Discrimination may be intentional or unintentional.
Harassment: a type of discrimination that happens when verbal, physical, electronic or other behavior based on a person’s protected status interferes with a person’s participation in the College’s programs and activities and it either creates an environment that a reasonable person would find hostile, intimidated or abusive or where submitting to or rejecting the conduct is used as the basis for decisions that affect the person’s participation in the College’s programs and activities. Harassment may include, but is not limited to: threatening or intimidating conduct directed at another because of the individual’s protected status; ethnic slurs, negative stereotypes and hostile acts based on an individual’s protected status.
Protected Status: race, color, national origin, sex, religion, pregnancy, disability, genetic information, age, political affiliation or veterans’ status.
Standard of Evidence: the College uses the “preponderance of evidence standard”, or “more likely than not”, as the standard for proof of whether a violation occurred. In the student due process hearing and employee grievance process, legal terms like “guilt, “innocence” and “burden of proof” are not applicable. Student and employee due process hearings are conducted to take into account the totality of all evidence available from all relevant sources. The College will find the alleged perpetrator, or respondent, either “responsible” or “not responsible” for violating College policies and procedures.
If the aforementioned conduct is viewed by a reasonable person and/or complainant to be so “severe, pervasive, and objectively offensive” that it effectively denies a person equal access to CFCC’s educational programs or activities, it will then be determined by the Title IX Coordinator whether the behavior constitutes “Sexual Harassment”. For formal complaints related to allegations of sexual harassment, including quid pro quo, sexual assault, dating violence, domestic violence, and/or stalking, please refer to “CFCC’s Sexual Harassment Policy and Procedures”.
STATEMENTS OF PROHIBITION
Prohibition of Retaliation
The College strictly prohibits punishing students or employees for asserting their rights to be free from Discrimination. Retaliation against any person participating in connection with a complaint of Discrimination is strictly prohibited. Reports of retaliation will be addressed through this procedure and/or other applicable College procedures. Retaliation includes, but is not limited to, any form of intimidation, punitive actions from authority figures or peers, reprisal (acts of vengeance) or harassment. Retaliation is a serious violation and should be reported immediately. The College will take appropriate disciplinary action against any employee or student found to have retaliated against another.
Prohibition of Providing False Information
Any individual who knowingly files a false report or complaint, who knowingly provides false information to College officials, or who intentionally misleads College officials involved in the investigation or resolution of a complaint may be subject to disciplinary action including, but not limited to expulsion or employment termination. The College recognizes that an allegation made in good faith will not be considered false when the evidence does not confirm the allegation(s) of Discrimination.
Students and employees with disabilities wishing to make a request for reasonable accommodations, auxiliary communication aids or services, or materials in alternative accessible formats should contact the College’s Disability Support Services or Human Resources. Information provided by individuals is voluntary and strict confidentiality is maintained. All requests for accommodations will be considered following the appropriate state and federal laws. The College will also provide reasonable accommodation of an individual’s religious beliefs/practices provided such expression/practice does not create a hostile environment for other students and employees and/or the accommodation does not cause an undue hardship for the College.
Any student wishing to make a report relating to Discrimination may do so by reporting the concern to the Dean of Student Affairs. For Discrimination incidents between students and employees, the Dean of Student Affairs will work in partnership with the Executive Director of Human Resources, or designee, to investigate and resolve the allegations.
Any employee wishing to make a report relating to Discrimination may do so by reporting the concern to CFCC Human Resources.
As these Procedures apply to both students and employees as either the Complainant or the Respondent, the administrator receiving the incident report will determine if the case should be handled by: 1) the Dean of Student Affairs, or designee (student/student); 2) the Executive Director of Human Resources, or designee (employee/employee); or 3) both (student/employee). For incidents involving students and employees, the College will utilize due process and grievance procedures as applicable.
- Individuals (“Complainants”) are urged to do so in writing as soon as possible, but no later than thirty (30) days after disclosure or discovery of the facts giving rise to the complaint. Complaints submitted after the thirty (30) day period will still be investigated, however, Complainants should recognize that delays in reporting may significantly impair the ability of College officials to investigate and respond to such complaints. As stated any complaint involving a student and employee, the Dean of Student Affairs will collaborate with the College’s Executive Director of Human Resources, or designee. During the course of the investigation, consultation may be required with other relevant College administrators and the College attorney, if appropriate.
- During the investigation, and if applicable to the complaint, the Dean of Student Affairs and/or the Executive Director of Human Resources, shall meet with the Complainant and the alleged Respondent separately and give each party an equal opportunity to provide evidence, including potential witnesses. Both parties will be given access to any information provided by the other in accordance with any state or federal confidentiality laws.
- During the investigation process, the Dean of Student Affairs and/or the Executive Director of Human Resources, may implement temporary measures in order to facilitate an efficient and thorough investigation process as well as to protect the rights of all parties involved. The temporary actions or supportive measures include, but are not limited to: reassignment of class schedules or work assignments; temporary removal from campus; “no contact” agreements; if such action is the best interest of the College and parties involved.
- As appropriate, a confidential file regarding the complaint shall be maintained by the Dean of Student Affairs and/or the Executive Director of Human Resources. To the extent possible, the College will keep all information relating to the complaint and investigations confidential; however, to maintain compliance with the Clery Act, both parties will be informed of the outcome of any institutional proceedings under these procedures.
- The Dean of Student Affairs and/or the Executive Director of Human Resources shall make every effort to conclude the investigation as soon as possible, but no later than thirty (30) calendar days. If the nature of the investigation requires additional time, all parties involved will be notified of this extension.
- Complainants will be notified of available counseling services and other interim supportive or protective as needed.
RECOMMENDATION AND APPEAL
After the investigation is complete, the Dean of Student Affairs and/or the Executive Director of Human Resources, will put forward a recommendation of finding, based on the standard of evidence, and sanction(s) to both the Complainant and Respondent. If the recommendation is accepted by both parties involved, the recommendation and sanction(s) will become effective. The Dean of Student Affairs and/or the Executive Director of Human Resources will submit to each party a final outcome letter that will include, but not limited to, the following:
- Determination if the respondent is responsible, or not responsible, for violating these Policies and Procedures;
- Sanction(s) if appropriate;
- Monitoring of academic or work schedules if needed between the involved;
- Short-term College counseling services available to each party.
If the Dean of Student Affairs and/or the Executive Director of Human Resources recommendations are not accepted by either the Complainant or the Respondent, both may appeal and request a formal hearing. If the Dean of Student Affairs and/or the Executive Director of Human Resources recommends sanctions that s/he cannot impose (i.e., suspension, expulsion/termination), the matter shall automatically be set for a hearing. The Complainant and the Respondent are allowed to be accompanied by an advocate. The advocate may not present on behalf of either party unless otherwise instructed to do so by the hearing officer. If the Complainant or the Respondent chooses to have an advocate who is an attorney, notification must be provided to the hearing officer at least three (3) College business days prior to the hearing date. In this case, the College Attorney will also be present.
The following sanctions may be imposed for those who have violated these Policy and Procedures herein.
Conduct Warning (verbal or written);
Administrative Withdrawal / Interim Conduct Suspension;
“No Contact Agreement”;
Other consequences as deemed appropriate.
Verbal or Written Warning;
Performance Improvement Plan;
Required Training or Education;
Suspension, with or without pay;
Other consequences as deemed appropriate.
Any student complaint or inquiries concerning discrimination or harassment may be reported to the Dean of Student Affairs. For more information, please refer to the CFCC Catalog & Student Handbook, Student Policies.
Any employee complaint or inquiries concerning discrimination or harassment may be reported to CFCC Human Resources. For more information, please refer to the CFCC Faculty and Staff Handbook, 5.11, Disciplinary and Grievance Policies and Procedures.
TITLE IX SEXUAL HARASSMENT POLICY & PROCEDURES
Cape Fear Community College (CFCC) is committed to providing a safe learning and working environment that promotes respect, responsibility, and accountability that is free of sexual misconduct, including discrimination, harassment, and/or sexual harassment. All forms violate an individual’s fundamental right to CFCC’s educational programs and activities.
In compliance with, and as required by Title IX of the Education Amendments Act of 1972: “No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance.”
Title IX is a comprehensive federal law that prohibits discrimination on the basis of sex in any federally funded education program or activity. Under Title IX, “sexual harassment” includes quid pro quo harassment; sexual assault, dating or domestic violence; and stalking (collectively referred to as “sexual harassment”). If the unwelcome conduct is viewed by a reasonable person and/or complainant to be so “severe, pervasive, and objectively offensive” that it effectively denies a person equal access to CFCC’s educational programs or activities, then it will be determined by the Title IX Coordinator whether the behavior constitutes as “Sexual Harassment” under CFCC’s Sexual Harassment Policy and Procedures. The College’s Title IX Coordinator has oversight responsibility for handling sexual harassment complaints and for identifying and addressing any patterns and/or systemic problems involving sexual discrimination or harassment.
CFCC considers discrimination and sexual harassment in all its forms to be a serious offense (Title 20 U.S.C. Sections 1681-1688). CFCC has a responsibility to ensure compliance by demonstrating that our educational programs and other activities are operated in a manner consistent with Title IX mandates, regulations and provisions. In response, Cape Fear Community College offers training on awareness and prevention efforts on an annual basis to its student body, and employees alike, to ensure proper guidance and ultimately to provide a safe and healthy learning and working environment.
All allegations involving sexual harassment should be directed to the College’s Title IX Coordinator and addressed under these procedures. For complaints related to allegations of discrimination and harassment, not related to sexual harassment, please refer to CFCC’s Non-Discrimination and Harassment Policy and Procedures.
The Dean of Student Affairs at CFCC serves as the College’s Title IX Coordinator and has primary responsibility for coordinating the College’s efforts to comply with and carry out its responsibilities under Title IX. CFCC’s Title IX Coordinator is Robert McGee, whose office is located at the Wilmington Campus, Union Station Building, Room U-146. This office can be contacted by phone at 910-362-7191, or by email, at email@example.com.
For more information about CFCC’s Title IX Policy and/or Procedures, please go to https://cfcc.edu/.
CFCC Board of Trustees, Approved, March 25, 2021
If you believe that you have a legitimate grievance against another CFCC student or college employee, in a matter other than those covered by the aforementioned, or those outside the jurisdiction of the CFCC Code of Conduct, you may seek a resolution of that grievance through an informal written complaint to the Dean of Student Affairs, Robby McGee (firstname.lastname@example.org). If your grievance cannot be resolved at an informal level, you may file a formal complaint with the Vice President of Student Services and Enrollment Management to initiate a hearing with the Judicial Board to seek additional understanding and/or resolution.
Student Complaint Procedures
As a matter of practice, CFCC subscribes to the philosophy that student complaints are best resolved on an informal basis. When a student has a complaint he/she should attempt to resolve concerns with college personnel having responsibilities directly at the source of the complaint. When informal procedures do not resolve concerns, written student complaints should be sent to the Dean of Student Affairs who will determine the appropriate college personnel to review the complaint. The student should receive written acknowledgment of receipt of the complaint from the Dean of Student Affairs or designee within 24 hours.
The complaint will be reviewed and a collaborative effort will be made to resolve the complaint within twenty (20) working days of receipt of the complaint. The student will receive notification of the resolution of the complaint, or of the College’s position on the complaint.
CFCC also provides its students, employees, and guests with an on-line Grievance Form for reporting alleged incidents of harassment, discrimination, sexual misconduct and/or breaches of the CFCC Code of Conduct.
Public Complaint Procedures
Members of the public may also file a complaint by forwarding a written statement, signed by the complainant, to the Office of the President, Cape Fear Community College, 411 N. Front Street, Wilmington, North Carolina. CFCC will not entertain complaints that are not in writing or which are anonymous, nor will it consider complaints sent electronically or through facsimile transmission. The President, or the President’s designee, may require further information from the complainant and may seek information from appropriate college offices, as needed, to respond to the complaint.
Requirements for Graduation
To receive an Associate Degree, Diploma, or Certificate, a student must maintain satisfactory grades in all laboratory and class subjects and a cumulative grade point average of at least 2.00 (students must earn a minimum of 25 percent of credit hour requirements at Cape Fear Community College).
Intent to Graduate
Candidates for graduation must file an Intent to Graduate online for Associate Degrees and Diplomas. At that time, candidates will also complete the Graduating Student Opinion Survey. Deadlines to file the Intent to Graduate are:
Academic Year 2021-2022
- Fall - Friday, November 5, 2021
- Spring - Friday, March 18, 2022
- Summer - Friday, June 17, 2022
Upon completion of program requirements, the college may award the credential without student request.
Commencement exercises are held following the spring semester and at the end of the summer session.
Students who graduate in December are invited to participate in the May commencement exercises.
Upon graduation, a student’s Program of Study will end. Therefore, students must contact Academic Advising to declare a new Program of Study if they plan to continue enrollment at CFCC.
Graduating students who have achieved an “A” average, defined as a cumulative grade point average of 4.0, by the end of the term preceding graduation are recognized each year at commencement exercises for academic excellence. Courses numbered below the 100 level are not used to determine Graduation Honors.
Students who have demonstrated outstanding leadership, attitude and ability will be awarded Departmental Honors. Recipients for these awards are selected by lead instructors in cooperation with appropriate faculty.
Orders for caps and gowns will be accepted by a company representative or the bookstore during announced dates. Students who anticipate participating in spring or summer graduation ceremonies will be provided a limited number of commencement announcements. Other graduation items may be puchased from the company vendor or the college bookstore. Students completing graduation requirements at the close of the fall academic session will be invited to participate in the May ceremony.
Academic Honors are calculated at the end of each term in which a student is enrolled and become part of the student’s permanent academic record. Courses numbered below the 100 level are not used to determine Academic Honors.
Students who complete 12 or more credit hours during fall and spring semesters and 9 or more credit hours in the summer semester who have earned a grade point average of 4.00 will be placed on the President’s List.
Students who complete 12 or more credit hours during fall and spring semesters and 9 or more credit hours in the summer semester who have earned a grade point average of 3.50 with no grade lower than a “C” will be placed on the Dean’s List.
Students who complete at least 4 credit hours and earned a grade point average of 3.50 with no grade lower than a “C” will be placed on the Honors List. For the fall and spring semesters this would be 4 to 11 completed credits and for summer this would be 4 to 8 completed credits.